Owning a digital agency is not an easy job! There are multiple tasks, clients, and invoices to issue.
And at times, invoicing becomes so tough manually!
But thankfully! There are a number of invoicing software that could help you to save time and make the invoicing job easy.
The right invoicing tool can help you manage invoicing, payment tracking, and payment collection easily. But how to find it?
Thus, with the rising demand for the invoicing tool, we have come up with the 10 best invoicing software for digital agencies.
Have a look at the below tools, consider your agency’s needs, and make a choice!
Common Challenges and How Invoicing Software Solves Them
Managing invoices for a digital agency can feel like a balancing act, but invoicing software can solve some of the most common problems. Here’s how it helps:
Challenge 1: Late Payments
Chasing clients for payments is time-consuming and frustrating.
Solution: Invoicing software automates payment reminders, ensuring clients are notified of due invoices. This reduces late payments and minimizes the need for follow-up emails.
Challenge 2: Manual Billing
Manually creating invoices can be error-prone and time-intensive.
Solution: Invoicing software generates accurate invoices quickly, reducing human error and the time spent on manual data entry.
Challenge 3: Tracking Time
Without proper time tracking, it’s easy to miss billable hours, especially when working on multiple projects at once.
Solution: Many invoicing tools include integrated time tracking, so you can automatically generate invoices based on the time worked, ensuring you get paid for every hour.
How to Choose an Invoicing Software for Digital Agencies
Before you pick any invoicing software for your digital agency, you need to consider a few factors. Below are some factors discussed that might help you choose the best tool:
Customization
So, your agency is unique and has multiple different requirements! Why should the invoicing software be boring, then? Therefore, the software you choose must be able to be customized as per your agency’s unique needs. These customizations must be like adding logos, updating payment terms, creating a layout that defines your brand, etc.
Integrations
Integration is another factor that needs to be considered. The software selected must be well and good to integrate with software like:
- Project management software
- Payment gateways
- Accounting platforms
- ERP
- CRM
This will help you improve the speed of your invoicing process and sync data from one tool to another easily.
Ease of Use
No one wants the tool to be too complicated that one needs a PhD to use it! Check out the reviews and take a demo to find if the tool is easy enough to use or not.
Mobile Access
Since many digital agencies are mobile, it is crucial to be able to view the invoices on the devices as well. In a meeting or on a coffee run, you should be able to send invoices with a tap or swipe.
Top 10 Invoicing Software for Digital Agencies
1. Moon Invoice
Moon Invoice is an efficient tool for billing solutions that is created specifically for digital marketing agencies. Ready-made templates, non-intrusive project organization, and automatically generated invoices – leave the money stuff to this inviñoing app so you could perfect your craft.
Key Features
- 66+ downloadable templates in Word, Excel, PDF, or Google Docs tailored for digital marketing services.
- Plan estimates and invoices together—no more toggling between apps!
- Send invoices directly to clients via WhatsApp—fast and convenient.
- All-in-one client and project management dashboard to track SEO, social media, paid ads, and more.
- Credit notes and advance payments are included to make billing adjustments simple.
- Consolidated payment summaries to monitor advances and outstanding balances in real-time.
Pricing
Starts at $10.25 for the Gold Subscription Plan
2. Invoicera
Invoicera is the right billing solution for digital marketing agencies that wish to automate billing process, track time and win clients over. Leave behind the trouble of using spreadsheets and chaotic bill reminders by using Invoicera.
Key Features
Track Your Time Efficiently – No longer do you have guess or key time in manually. You can track every minute of all your digital marketing campaigns and generate 100% accurate invoices.
Expense Control—You can track every dollar spent on ads, tools, subscriptions, and campaigns, among other things, which will definitely enhance profitability.
Customizable Invoices & Estimates – Invoicera offers you the opportunity to personalize your invoices and estimates as per your agency needs. You can brand them by adding your company logo, color, and even fonts.
Client Self-Serve – What else? Happy clients = more business! Say goodbye to clients who are continuously calling to ask about their invoices and payment status. They can easily access every invoice status with the built-in client portal.
Recurring Billing – Make billing for your retainer clients as well as long-term projects easier by setting up a recurring invoice. Say goodbye to manual billing every month, Invoicera will now take care of it for you.
Credit Notes – Invoicera also supports credit notes for the use on future invoices to change the payment or offer the discount which causes billing hurdle.
Payment Tracking – Record all payments in one place—from SEO projects, paid ads, or social media promotions. Invoicera helps you stay organized and updated on the status of amounts due.
Automated Billing Reminders – With this feature, you can remind your clients politely about the due amount without having to do it manually. 
Multi-Currency Support – Running international campaigns? Invoicera supports multiple currencies, so you can invoice clients around the world without worrying about conversion rates.
Pricing
Plans start at just $15/month, making it an affordable solution for digital marketing agencies of any size to get their invoicing on track. You can also try it for free for a few days!
3. Freshbooks
FreshBooks is an easy-to-use accounting software designed for digital agencies. It simplifies invoicing, time tracking, and expense management.
Key Features
- Create sleek, professional invoices in a few clicks
- Automate payment reminders to eliminate overdue bills
- Track billable hours and add them directly to invoices
- Snap and upload expense receipts for real-time tracking
- Collaborate seamlessly with your team and contractors
- Sync with over 100 apps, including G Suite and Slack
Pricing
Pricing starts at $16.50/month with a 7-day free trial.
4. ManyRequests
ManyRequests is another agency billing software designed to automate and simplify invoicing tasks, helping digital agencies get paid quicker and more efficiently.
Key Features
- Automated billing and invoicing tasks
- Integration with Stripe for easy payments
- Real-time invoice and payment tracking
- Recurring revenue options for subscription-based services
- Time tracking with flexible billing rates
- Powerful integrations with Google Calendar, Trello, Slack, and more
Pricing
Starts at $99/month, with various options available depending on your agency’s needs.
5. Vyapar
Next is Vyapar! An easy-to-use application that helps you create invoices, track expenses and manage taxes, so you can focus on the creative part. Vyapar will make sure you always have your invoices available in a flash and your financials wonderfully sorted out!
Key Features
- Quick invoice creation with customizable templates
- Multi-device support for seamless transitions between desktop and mobile
- GST billing to ensure tax compliance
- Payment reminders to clients to maintain cash flow
- Digital payment options for faster payments
- Real-time business dashboard for a financial snapshot anytime
Pricing
Get custom invoices and secure data for just ₹3,599/year—exclusively for Indian users.
6. Elorus
Elorus helps digital agencies streamline invoicing and time tracking in one simple platform so you never lose track of billable hours or expenses.
Key Features
- Time tracking for billable and non-billable hours
- Budget tracking to ensure you stay on top of project costs
- Automated invoicing to convert hours into professional invoices with one click
- Seamless integration with tools like Asana, Trello, and Jira
- Client portal for real-time project updates
- Multiple online payment options like PayPal, Stripe, and Braintree
Pricing
Starts at $15/month with no credit card required for the free plan.
7. Kosmo
Kosmo is a powerful platform that focuses on the aspects of billing and payments within digital agencies. It is time to forget about the numerous documents, and reports and switch between multiple applications. Kosmo allows you to manage it all in one place and presents you most professionally.
Key Features
- Customizable invoice templates to match your brand
- Automatic payment reminders to get paid on time
- Credit card and ACH payment integrations for faster payments
- Expense tracking with project-specific allocation
- Proposal management and contract signing in one tool
- Real-time financial insights for better business decisions
Pricing
Pricing is available on request, but hey, you can start for free!
8. Invoice Ninja
Invoice Ninja is a great invoicing tool designed specifically for digital agencies that need to optimize their invoicing and get paid more quickly in the process.
Key Features
- Issue invoices on the go, with just a single click, and the option to integrate payment methods easily.
- Import transactions from your bank statements, PayPal, and other credit or debit cards automatically.
- Track time, manage numerous tasks, and transform them into invoices with just one single click.
- Manage and track expenses vendors and even re-invoice where needed.
- Customize invoices to match your branding with a variety of professional templates.
- Handle multi-currency invoices for global clients with ease.
Pricing
Enterprise plan costs $16 per month, with lower-tier options for smaller businesses.
9. Invoice2go
Invoice2Go is the way to go. This intuitive tool allows you to generate, email, and manage invoices in a snap—so you can get on with your work instead of pursuing unpaid bills.
Key Features
- Issue professional, branded invoices with logos, the best colors, and some of the best templates for the agency.
- Instantly send invoices after a job is done—no more waiting for payment.
- Invoices can be shared quickly through email, sms, WhatsApp, and Facebook Messenger.
- Track invoice statuses and set up reminders so clients know you’re on top of things.
- Log billable hours directly into invoices with built-in time tracking.
- Get online client approvals and deposits before starting the work, automatically converting them to invoices.
Pricing
Professional plan at $99/year. Try it free!
10. Ignition
Need a tool that takes the weight of billing off your shoulders? Ignition has your back. It’s an all-in-one platform designed to handle client billing, proposals, and payments effortlessly—no fuss, no delays.
Key Features
- It automates invoicing and payment collections so you get paid on time, every time.
- Offers branded, professional proposals that clients can sign online—say goodbye to “off-brand” pitches.
- Integrates with Xero and QuickBooks for easy invoicing and payment reconciliation.
- It provides flexible billing and upselling options, which are ideal for packaging digital agency services.
- Saves hours on weekly admin tasks, freeing you to focus on clients.
- Comes with a handy service library and templates for fast proposal creation.
Pricing
$99/month (billed annually)
Compare Top Invoicing Tools Before You Decide!
Benefits of Using Invoicing Software for Digital Agencies
Using invoicing software isn’t just about making your life easier—it’s about taking your digital agency to the next level. Here are some of the perks:
Faster Payments
With automated reminders and multiple payment options, invoicing software can help you get paid faster. That means more cash flow for your agency (and fewer “where’s my money?” conversations).
Improved Accuracy
Forget about typos, miscalculations, or lost receipts. Invoicing software ensures that everything is accurate, so you don’t have to worry about costly errors or disgruntled clients.
Time-Saving
Time is money, and invoicing software saves both. Instead of wasting hours on manual invoicing, the software does it for you, giving you more time to work on creative projects and less time on admin work.
Professionalism
A polished, well-organized invoice makes a great impression. Using the right invoicing software ensures that your agency looks as professional as your work. Clients will respect your efficiency, and you’ll feel like a boss every time you send an invoice.
Streamlined Cash Flow
Regular billing cycles and automated follow-ups mean you won’t have to scramble for payments. Your cash flow will be more predictable, which helps with budgeting and planning.
Conclusion
Choosing the right invoicing software can transform the way digital agencies handle billing and payments.
The tools highlighted here streamline your invoicing process, reduce manual work, and speed up collections—so you can focus on growing your agency.
Whether tracking project costs, managing client payments, or simplifying follow-ups, the right software can bring order and ease to your financial tasks.
Note: Invest in a tool that fits your agency’s needs and enjoy smoother, faster invoicing for every project.
FAQs
Ques. Can I use the same invoicing software for different clients with unique billing needs?
Ans. Yes, most invoicing tools allow you to customize invoices for each client. You can set up different billing rates, add project-specific details, and even adjust payment terms to match each client’s requirements.
Ques. Is invoicing software suitable for smaller digital agencies?
Ans. Absolutely! Invoicing software can save smaller agencies time and help them look more professional. Even with fewer clients, automation reduces errors and speeds up payment collections, which is valuable for agencies of any size.
Ques. What if I need help setting up or using the software?
Ans. Most invoicing software providers like Invoicera offer customer support through live chat, email, or phone. Many also have tutorials or guides to help you get started and resolve issues as they arise.
