Finding yourself asking, like many others, “What’s the best invoicing software for independent contractors?” or “How can I possibly bill my contractors accurately so as not to delay payments?”
In this article, we will look at 5 of the best invoicing software for contractors that ease the payment process, track expenses, and improve billing speed.
We will start by explaining how invoicing software can benefit contracting companies and what it entails for the construction industry.
Why Do Contractors Need Smart Invoicing Solutions?
The construction industry needs accurate invoicing, although this process presents specific challenges. Project complexity combined with different contracts and multiple subcontractors creates payment tracking issues when performed manually. It results in costly errors and project delays.
That’s why construction industry contractors are adopting specialized online invoicing software because it can better meet their needs.
- Contractor invoicing software simplifies the process so that contractors can bill progressively based on project milestones, improving cash flow. This way, contractors will get faster payments.
- Also, the software enables keeping organized records of labor, materials, change orders, etc. that can be difficult to maintain manually.
- Moreover, many tools integrate with accounting software, which creates a seamless flow of financial data.
- Invoicing software keeps contractors compliant, reduces paperwork, and accelerates the approval and payment processes.
This leads to quicker payments, better relations with their clients, and less time spent on administration, allowing contractors to concentrate on what’s really important—getting the job done right.
Top 5 Invoicing Software for Contractors
1. ZarMoney
ZarMoney provides a versatile and scalable invoicing method suitable for meeting the requirements of contractors.
It has hundreds of flexible features to help small as well as enterprise-level contractors with customized invoicing.
Rating
Capterra: 4.7
Software Advice: 4.7
G2: 4.8
Features
- Automated invoicing and billing let businesses keep track of their finances without the need for manual tracking.
- Unique features that allow contractors to brand their invoices with their logo and details improve their professional look and trust: personalized invoice templates.
- These various forms of payment integration, with leading platforms such as PayPal and Stripe, create a seamless experience for customers trying to pay invoices for the contractor, which in turn minimizes delays in receiving payment.
- With its invoice reconciliation feature, ZarMoney makes the complexities of invoice management a walk in the park and provides assurance that every transaction gets recorded and traced back to its origin.
- Additionally, its robust bank connections and automated billing streamline the financial workflow, saving time and effort.
- The platform’s inventory management ensures that contractors can maintain an accurate record of stock levels while managing invoicing.
Pricing
- Entrepreneur: $15/month (One User)
- Small Business: $20/month
- Enterprise: Starts from $350/month
2. Invoicera
Invoicera is an invoicing software specifically built to cater to contractors, offering an extensive range of customizable features to make invoicing efficient and hassle-free.
Rating
Capterra: 4.6
Software Advice: 4.6
G2: 4.6
Features
- Designed to serve contractors, Invoicera enables businesses to transform estimates into professional invoices with simple mouse clicks.
- The intuitive interface allows businesses to keep every detail organized including line items together with client-specific information.
- Invoicera stands out because it enables contractors to accept various payment types through its 14+ available payment gateways.
- Users in the construction and transportation industries leverage the software for GST invoicing together with e-way billing to simplify their operations.
- The system enables contractors to generate customized invoices that help clients easily identify their services while reinforcing their brand.
- The system permits contractors to set up fields with details that match individual clients, which results in efficient invoice processing.
- The approval system operates more efficiently since it enables fast processing of invoices.
- The cloud-based system of Invoicera lets contractors work with their invoices wherever they are, which shortens paperwork duration and optimizes cash flow.
Pricing
- Starter: $15/month (Unlimited invoices up to 100 clients)
- Business: $39/month (Unlimited invoices up to 1000 clients)
- Enterprise: $79/month (Unlimited invoices up to 2000 clients)
- Infinite: $119/month (Unlimited invoices to unlimited clients)
- 30-day money-back guarantee
3. Invoice2go
Invoice2Go is a flexible invoicing software for contractors that empowers them to manage their billing from anywhere.
Rating
Capterra: 4.3
Software Advice: 4.3
G2: 4.3
Features
- With the option to quickly create customizable invoices, Invoice2Go offers convenience and speed for contractors who require invoicing from different places.
- Contractors use their smartphones to directly send client invoices through the mobile application to guarantee immediate payment.
- Through its built-in tracking function, contractors can record their project hours and generate invoices quickly to prevent undercharging.
- Xero’s integrations include advanced financial tools that allow users to monitor their business accounts effectively.
- Automated accounting reminders help clients pay on time without the need for additional follow-ups.
- Through its bank integration, Invoice2Go simplifies invoice and payment matching directly so that contractors can dedicate more time to their work instead of doing bookkeeping tasks.
Pricing
- Starter: $5.99/month (2 invoices/month, 3.5% card payment fee)
- Professional: $9.99/month (5 invoices/month, 3% card payment fee)
- Premium: $39.99/month (Unlimited invoices, 2.9% card payment fee)
4. Joist
Joist is a user-friendly general contractor invoicing software designed to simplify the invoicing process.
Rating
Capterra: 4.1
Software Advice: 4.1
G2: 4.1
Features
- It lets contractors prepare a custom estimate, invoice, and work order quickly and efficiently, right from any web-connected device.
- Joist makes it easy for contractors to send bids, get approvals, and convert them into invoices with just a few clicks.
- Real-time signatures and approvals take the burden off communication and speed up the approval process.
- Joist allows contractors to store their customer contact information and all documents needed for a job, such as pictures, contracts, and other essential files, securely in the cloud. This way, everything’s organized and accessible at all times.
- Contractors can also keep track of their proposals and invoices in one place, which helps them stay on top of ongoing projects.
- A notable feature of Joist is its built-in payment system. With Joist Payments, contractors can request deposits and enable customers to pay directly from their invoices using various payment options.
- Additionally, contractors can set up custom payment schedules to allow clients to pay as the job progresses, thus enhancing cash flow management.
Pricing
- Basics: $8/month (5 invoices or estimates/month)
- Pro: $14/month (Unlimited estimates & invoices)
- Elite: $32/month (Unlimited invoices, Sales & revenue reports)
5. Square
Square offers an intuitive invoicing solution that contractors can rely on to streamline their payment processes from start to finish.
Rating
Capterra: 4.7
Software Advice: 4.7
G2: 4.7
Features
- With Square, contractors can create professional estimates that clients can approve remotely. Once accepted, the estimates can be easily converted into invoices, ensuring smooth transitions and faster payments.
- Square also allows contractors to protect their business with electronically signed contracts. The contracts establish precise customer expectations, which reduces potential disputes.
- Contractors can receive payment through multiple channels, which include credit and debit cards along with Apple Pay, Google Pay, ACH transfers and even Afterpay, regardless of online or in-person business.
- Square’s invoicing software lets contractors view their invoices in one location to track payments and identify paid, unpaid, and overdue invoices.
- The automated payment reminder system enables business contractors to efficiently schedule client follow-ups to secure prompt payments. This feature helps reduce manual tracking and ensures a more organized payment process.
Pricing
- Free: No monthly fee, 3.3% + 30 cents (online card payment), 1% with a minimum fee of $1 (online ACH payment)
- Plus: $20/month (Discounted processing rates: 2.9% + 30 cents for online card payments, 1% with a maximum fee of $10 for online ACH payments)
Choosing the Best Invoicing Software for Contractors
Contractors must take the time to find invoicing software that matches their business requirements while improving their business operations. The following elements should be evaluated to make an informed selection.
- Seek software that comes with an easy-to-use interface that enables effortless preparation and distribution of invoices, estimates, and work orders.
- Look for software that enables users to customize invoices by adding their brand details, including company logo and payment conditions.
- Client convenience requires an invoice solution that accepts multiple payment methods, including credit cards, ACH transfers, and mobile payment options.
- Look for features such as automatic billing scheduling and invoice creation and automated regards to achieve both time savings and minimize human-generated mistakes.
- Mobile Access enables you to work from anywhere using a platform that provides mobile capabilities to create and manage invoices.
- Select a tool that enables easy integration with accounting applications, payment solutions, and project management solutions to achieve workflow efficiency.
- Select a tool that provides reliable customer service to help you with the setup process and troubleshooting as well as answer your questions.
Conclusion
The software market provides countless options where contractors can identify solutions that best suit their individual billing requirements, invoice customization needs, and payment integration requirements.
For small contractors, Invoice2Go and Invoicera offer affordability and mobile access. Larger firms may benefit from ZarMoney’s enterprise-level tools. Choose the one that fits your needs!
Investing in excellent invoicing software enables contractors to avoid manual invoice complications and cut down on payment delays.
FAQs
Ques. What is the best invoicing software for contractors?
Ans. The best invoicing software for contractors includes tools like ZarMoney, Invoicera, and Joist. These platforms offer project-based billing, customizable invoices, automated reminders, and seamless payment integrations, helping contractors manage their finances efficiently and ensure timely payments.
Ques. What software is best for invoicing?
Ans. Invoicing software like Freshbooks, Invoicera, and Square are popular choices for contractors. They provide customizable invoice templates, support multiple payment methods, and offer mobile-friendly features, making it easy for businesses to create and send invoices quickly while maintaining accuracy and professionalism.
Ques. How do I make a contractor invoice?
Ans. To create a contractor invoice, use invoicing software like Joist or Square.
- Start by entering client details, project information, labor, and materials costs.
- Customize the template with your branding, add payment terms, and include a due date.
- Send the invoice digitally or print it for physical delivery.
